Back to the "new normal"

Since the beginning of the year, many companies have closed their offices and sent their employees to the home office. With the government's easing of restrictions, companies are beginning to plan to return to the office - but with a completely new set of rules for minimum distance, disinfection and contact tracing.

Due to the change in employees' work style, the demand for work space is decreasing significantly. The time spent in the office is limited to necessary cooperation and customer meetings. The challenge is how to manage the transition to this "new normality".


The need to return

Home office offers employees flexibility, but also takes away some of the benefits of working in one place.

Flexibility

Employees want to avoid the many potential distractions they have at home, concentrate on their work and get more done in their day.

Collaboration

It is still easier for many workers who are physically able to see and talk to each other to develop new ideas together.

Socialization

Employees can easily feel isolated when working remotely. If they are given the opportunity to work in the office from time to time, they stay engaged and connected to their team.

Wellbeing

You can strengthen the mental and emotional health of the employees by giving them the support that is only possible when working together on site.


The challenge of return

Companies will not be able to operate as they did just a few months ago. The return to work must be carefully managed to meet government guidelines and ensure the safety of employees.

Reduce density

Creating and maintaining minimum distances to reduce the risk of infection.

Manage capacities

Limit and control the number of days employees can work in the office.

Employee protection

Planned disinfection after use of the workstations to protect against infection.

Contact Tracking

Capture workspace usage to enable contact reports.


How do you overcome these challenges?

With room booking systems you can effectively manage and control the return to the office. With room planning/booking software, for example from Condeco, it is possible to book, manage, administer and view your rooms live. Workplace Analytic Tools from e.g. Spaceti are indispensable to control and evaluate your seating, hot desking, huddle and conference room seats per seat in real time.

Workplace planning software

With Condeco you can ensure that the density in the office is reduced and that the minimum distances are maintained. For example, with a user-friendly app for workstation planning, you can lock and manage workstations to ensure minimum distances are maintained.

You can also manage the capacities of your premises. With the planning software you allow your employees to book workstations - but only for a limited number of days per month.

The software helps you to protect your office staff from infections. It automatically creates work orders for your cleaning providers after a workstation has been used. It is only approved for re-use after a deep cleaning.

You can also react quickly to the possible spread of an infection. The app provides you with instant contact tracking by recording who, where and how close you have been to other employees.


Workplace Analytics Tools

Workplace Analytics Tools like Spaceti work with IoT sensors. These sensors measure seat occupancy/movement and they measure temperature and CO2. This allows you to control, manage and adjust your premises in real time.

With Spaceti's software you can ensure that workplace bookings are taken into account and that your employees only come to the office when it is planned. With the Workplace Analytics tools you can analyze who, when and where was in the office. So you can track exactly where he was and for how long.

In addition, you can use the IoT sensors to check whether room bookings are kept, so that minimum distances are given. You are shown in real time which rooms are in use, which tables and chairs are occupied and how many people are in a meeting room. For example, you can see exactly which chairs have been moved and how long they have been used. This allows you to check whether the basic conditions of the minimum distance are observed.

Furthermore, with Spaceti you create a foundation for returning to the office. The software offers you an Occupancy Analytics & Hot- Desking function. This allows you to evaluate the utilisation of your premises down to the individual chair. Do you have enough conference rooms? Are bottlenecks forming? Are all general conditions being met? Are there large unused areas? All these questions will be answered by means of real-time data.


The "new normal"

Corona will make the corporate world look different. This "new normality" means that companies need tools to more flexibly plan, design, manage and control their conference room workstations, workstations, hot desk areas and huddle room areas.

More flexible working

In the future, companies and employees will be more concerned with reducing travel times and being able to work more effectively and flexibly. This will reduce the number of people working in the office.

Lower workspace density

To meet the new demand for a safer, more private workplace, companies must redesign their offices to provide more space per workstation. On the other hand, the need for conference rooms will increase because the same number of people cannot stay in a conference room as before.

Less people in the office

It will no longer be the norm for employees to come to downtown offices every day, but the office will become a place to work with colleagues and a venue for meetings with clients.

Reduction of the property portfolio

The change to a flexible work culture improves productivity, enables a reduction of the property portfolio and leads to significant cost savings.


Advantages of the "new normal" for companies

  • Successfully return to the office in a safe manner that will meet future requirements.

  • Reduce real estate costs and save budget for workspace redesign.

  • Increase employee satisfaction through more choice, flexibility and security.

  • Create a safe workplace to reduce the risk for employees.

  • Eliminate the need for disaster recovery sites by having a clear strategy on how to work from home.


Advantages of the "new normal" for employees

  • Flexibility and choice of when to work from the office and when to work from home.

  • Clear guidelines on when you can come into the office and where you can work safely.

  • Assurance that the work area is properly disinfected and can be used safely.

  • Reduced risk of infection by using a workspace designed to meet minimum distance requirements.

  • Stay informed of any potential contact with an infected employee.

Do you need advice and support in choosing the right tools?

We are not only experts in the field of video communication and collaboration, but as experts in smart office, collaboration, workplace analytics and room planning software we are a strong partner at your side!

We help you to choose the right tools to manage rooms, workstations, hot-desking and huddle rooms and to control and analyse them in real time.

Let our certified Key Account Managers advise you now, free of charge and vendor-neutral, to find out how to best implement your return to the office.

Trust our expertise and turn the old normality into the "new normal".

Free consultation