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Guide «Conference Room 2.0»

Get your «Conference Room 2.0» guide

Learn how to design a modern meeting space that fosters collaboration, productivity, and seamless communication.

Inside the guide, you’ll discover:

1️⃣ How to define the primary purpose of your meeting room
2️⃣ How to choose the right setup — BYOD, BYOM, or a room system
3️⃣ How to select compatible equipment
4️⃣ How to assess space, acoustics, and lighting
5️⃣ How to configure infrastructure, networking, and power
6️⃣ How to address security and access policies
7️⃣ How to create a user-friendly meeting experience
8️⃣ How to integrate rooms with calendars and booking systems
9️⃣ How to set up monitoring, support, and analytics
🔟 How to train your team to use new solutions effectively
1️⃣1️⃣ How to plan for future upgrades and scale your meeting spaces

Prepared by DEKOM experts — a leader in AV & IT integration with 25+ years of experience, chosen by 10,000+ clients worldwide.

Have questions?

Call, email, or fill out the form below — we’ll get back to you as soon as possible.

+1 (213) 510-0855

info-us@dekom.com

Companies that love DEKOM

10,000+ businesses, educational institutions, and government organizations choose us to deliver projects worldwide

Customer success stories

From modernizing meeting rooms to delivering turnkey AV solutions for global office networks – we design spaces built for people, ideas, and innovation

Toyota

DEKOM fully transformed Toyota’s HQ. The project included modernization of meeting rooms, installation of LED displays, video conferencing systems, speaker tracking, and integrated control. Early involvement made the workspace hybrid, without compromising design.

View case study

Grammarly

DEKOM equipped Grammarly’s 3,000 m² hub, delivering design, supply, and configuration of AV solutions. The project’s uniqueness was the development of a centralized control system that manages everything – from displays to air humidification.

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FIFA USA

DEKOM delivered end-to-end AV & IT integration for FIFA’s new Miami office, a key hub for 2026 World Cup operations. The setup includes Cisco networking solutions, Absen LED walls, Samsung displays, and Crestron control – enabling global teamwork and hybrid events.

View case study

Agricultural company

DEKOM equipped a new 3,000 m² office for one of the world’s largest agricultural companies with a complete AV solution – video conferencing, professional acoustics, and automated multimedia/climate control – ensuring maximum productivity and team comfort.

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AV, IT & UCaaS – integrated by DEKOM

Our strength lies in seamlessly connecting individual technologies into one intelligent, automated ecosystem – efficient, reliable, and built around the way your team works

Eine Gruppe sitzt vor einem Cisco Board Pro und brainstormed Ideen

Display systems

Displays, LED walls, and video walls
Digital signage
Interactive panels, displays, and smart boards
Projection systems
Kiosks and information terminals
Accessories – mounts, cables, and adapters

Video conferencing

Room systems
Video bars and conference cameras
Codecs, switchers, and media players
UCaaS: Zoom, Teams, Webex, Meet, RingCentral, etc
Integration with AV, IoT, controllers, and calendars
Turnkey conference room solutions

Audio systems

Audio conferencing and congress systems
Microphones – table, ceiling, and wireless
Speakerphones, soundbars, and headsets
Loudspeakers, amplifiers, and acoustic systems
Audio processors and DSP
VoIP integration with UCaaS

Automation

Smart Office
Individual workspace automation
Room booking and hot-desking
Lighting, climate, and multimedia control
IoT and workspace analytics integration
Security system integration (ACS, CCTV, and more)

Switching

Video matrix switchers and signal processors
Audio/video codecs, converters, and decoders
Media players and control units
AV-over-IP and IP-based solutions
Routing and centralized AV management
Interface modules and extenders

IT infrastructure

Server hardware
Network and Wi-Fi solutions
Data storage and backup systems
Cloud, data center, and hybrid platforms
Cybersecurity, monitoring, and access control
Structured cabling and low-voltage systems

View all equipment

DEKOM – your certified partner for any project

We offer 20,000+ devices from 250+ international partners – to meet the needs of every team

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End-to-end integration – with DEKOM

We’re by your side at every stage – from initial consulting and tailor-made design to full implementation and ongoing support

Consulting

We analyze your spaces and requirements, define goals and risks, and provide recommendations with a clear estimate

Design & Engineering

We prepare floor plans, renderings, and technical documentation, test equipment compatibility, and create an implementation schedule

Procurement & Logistics

Partnering with 250+ global manufacturers, we ensure the best equipment selection, competitive purchasing, and reliable delivery

Installation

Our certified specialists install, configure, test, and integrate the technology into your ecosystem

Team training

We provide hands-on training, documentation and guides for your team for a smooth start with new technologies from day one

Service & Support

Ongoing support, updates, spare parts, and routine system checks – along with optimization plans to keep solutions performing at their best

Why choose DEKOM?

With decades of experience in US and worldwide, we help thousands of teams work simpler, smarter, and more comfortably every day

25+ years of experience

A leader in AV, IT, and UCaaS since 1998, DEKOM is trusted by 10,000+ companies around the world

Global presence

30+ locations worldwide, projects in 50+ countries and global partner support wherever you are

Vendor independence

With a network of 250+ technology partners, we select solutions that truly fit your needs

100% Certified

150+ certifications from leading global brands ensure quality, reliability, and the best terms of cooperation

360° service

Your dedicated account manager supports your project from consultation to ongoing maintenance

Proactive support

We prevent issues before they arise – keeping systems smooth and teams productive

Let’s talk!

DEKOM is a global leader in AV and IT integration, with 25+ years of experience and the trust of 10,000+ clients worldwide.

Call us, send an email, or fill out the form – and we’ll get back to you as soon as possible.

+1 (213) 510-0855

info-us@dekom.com

DEKOM is always by your side for your project!