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Workspace Management

Workspace Management

Workplace management is a comprehensive concept aimed at maximizing productivity and efficient use of office space. It encompasses various aspects to improve the overall workplace experience.

Applications
Advantages
Product Overview

Applications of Workspace Management

Strategic level

Workspace Management allows you to align the supply of workstations with business strategy and workplace requirements, both qualitatively and quantitatively. Every development, whether it is an expansion, a merger, the development of new markets, or cultural, demographic and human resource issues, affects the number and type of workstations required.

For example, if the workplace strategy calls for the introduction of flexible or shared workplaces, new collaboration concepts or increased home working, this will have a major impact on future requirements for buildings, space, facilities, services and processes.

Tactical level

Workspace Management implements your chosen strategy, monitors the use of your locations and improves workspace concepts. It includes space and workspace optimization analysis and change management. 

With the right workspace software, you can create more effective and efficient work environments and optimize your work processes. It provides insight into the use and occupancy of office space. This allows you to plan for additional space if needed, or to repurpose unused space.

Operational level

Operational efficiency and flexibility are critical to successful Workplace Management. What happens when employees arrive at the office and cannot find an open workspace or reserve a meeting room? Or worse, if the meeting room they reserved is already in use?

Operational Workspace Management provides a solution by eliminating the chaos caused by uncertainty in daily work. It provides intelligent solutions for finding, reserving and booking the workspaces you need. Employees are effectively supported to easily find and use the resources they need.

Benefits of Workspace Management

  • Make the right changes to maximize utilization
  • Increase the productivity of every employee
  • Comply with existing and new office capacity regulations.
  • Ease the burden on IT
  • Reduce the cost of underutilized real estate and electricity
  • Take advantage of flexible workspaces
  • Ensure that customers/partners are served quickly and do not have to wait
  • Simplify scheduling and employee management.
     

Applications of Workspace Management Software

Hot Desking

Workspace management software enables efficient booking and reservation of work and collaboration spaces. Employees can reserve their workspace and parking in advance, which is especially important for flexible workspaces. The software also provides a quick overview of who is in the office and shows their current location.

Virtual receptionist

Welcome visitors in a professional manner and simplify the registration process with virtual receptionists. Visitors can register and announce their arrival. They are then automatically greeted and granted access. The software also notifies the host of the visitor's arrival for smooth communication.

Room Booking

Workspace management enables flexible working with hot desking and easy booking of meeting rooms. As a result, meetings can be better coordinated and more efficient. The software displays the booked meeting room as occupied to avoid misunderstandings. It also provides useful data on room occupancy and usage.

Logistics and safety

Logistics and safety play an important role in workplace management. Understanding usage data provides practical information about the use of resources such as furniture, equipment, and materials. It also includes control measures to ensure workplace safety, such as fire protection or emergency plans.

Systems for Workspace Management.

Sony TEOS

  • Digital Collaboration
  • Optimised meetings
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Logi Dock Flex

  • Workstation reservation
  • Certified for Microsoft Teams and Zoom
  • USB-C and HDMI connections
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Logitech Spot

  • Integrated in Logi Sync
  • Auto-Booking and Auto-Release
  • Smart environment and motion sensor
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Humly Floor Plan

  • Room booking software
  • Compatible with Microsoft Exchange Calendar
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Appspace

  • Digital signage software
  • Involve employees
  • Extended analysis tool
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Smartway2 Software

  • Workspace Management platform
  • Seamless integration in Office 365
  • Book workplaces, parking, etc.
Read more

GoBright Glow

  • LED Displays
  • Collaboration
  • Desk Sharing and Hot Desking
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GoBright Connect

  • Bring your own device
  • Desk Sharing and Hot Desking
  • Digital Collaboration
Read more

Manufacturers of media technology

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