Does room geometry affect your meeting quality?

When organisations experience poor meeting quality, the technology is often blamed first. In reality, the room itself has a major influence on the performance of every AV solution.

Here are four key factors to consider:

Room layout determines camera coverage
Wide meeting rooms are well suited to wide-angle video bars (typically with a field of view of 120° or more). Long or narrow rooms often require PTZ cameras with intelligent auto-framing, while U-shaped or irregular layouts benefit from AI-powered speaker tracking to ensure every participant remains visible.

Ceiling height influences acoustics
Higher ceilings increase echo and reverberation. In rooms above approximately 3.2 metres, beamforming microphones, acoustic baffles and sound-absorbing materials often become essential for clear speech intelligibility.

Surface materials affect sound quality
Hard reflective surfaces such as glass, concrete and plasterboard increase unwanted reflections and flutter echo. Carpets, curtains, acoustic panels and upholstered furniture help reduce reverberation to create a more comfortable meeting environment.

Furniture placement affects the meeting experience
Glossy table surfaces can create reflections on camera, windows behind speakers reduce image quality through backlighting, and seating arrangements determine how effectively participants can be captured by the camera system.

For a more detailed look at modern meeting room design, download our Conference Room 2.0 guide.

The most successful meeting spaces are designed around the room first and the technology second.

At DEKOM, every project starts with a site survey. Whenever possible, we become involved during the design phase, working alongside architects and interior designers to optimise the space from the outset while preserving the intended aesthetics.

Ready to create a meeting space that performs as well as it looks?

With more than 25 years of experience and over 10,000 customers worldwide, DEKOM helps organisations design, integrate and support professional AV and collaboration environments.

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